Somalia: PROJECT MANAGER

ACTED is a non-governmental organization whose vocation is to support vulnerable population world-wide and to accompany them in building a better future. ACTED was created in 1993, is governed by the French law and has its headquarters in Paris, France.

ACTED in Somalia is looking for experienced self-driven and self-oriented professional to fill the following post;

Department: Program

Position: Project Manager

Direct hierarchy: Field Coordinator

Contract duration: 6 months with possibility of extension

Location: Baidoa, Somalia

Starting Date: July 2017

II. Responsibilities:

Project Management:

· Be the driving force in all elements of planning and delivery of Baidoa programme activities.

o Ensuring that the work plans are done on time

o Ensuring that all the objectives of the project are fulfilled.

o Monitor the development of current programs (progress, suitability and effectiveness) and suggest modifications to Area Coordinator

· Liaise with local partners, communities and other stakeholders, and provide oversight on behalf of the Field Coordinator.

· Propose and Harmonize ACTED tools for program in Baidoa, Somalia

· Ensure that local communities are closely involved in project implementation and that the relationship between ACTED and local communities remains harmonious, together with Office Manager and Are Coordinator

· Plan, draft, update and communicate work-plans with the program team.

· Ensure that all necessary information of program is provided to Logistics and Finance in a timely fashion.

· Assess the activities undertaken and ensure efficient use of resources;

Project reporting requirements:

· Write and update the PMFs (project management framework) tool on a timely manner.

· Provide fair, timely and accurate analysis of progress and report problems during weekly internal meetings;

· Together with Field coordinator, set objectives and specific and general indicators in order to assess and monitor the impact of the programs and to reshape them if necessary

· Ensure qualitative input from Project Officers as requested for other reports and documents

· Participate in the elaboration of the program report.

· To ensure that project files are completed and regularly updated with periodic reporting and monitoring information and any other communication that is required.

· Liaise with AME department/team to alert on any contractual commitments in the projects to ensure all planned monitoring and evaluations are carried out without any fail or delay.

Ensure that technical quality and standards are maintained:

· Collect technical information and analyse associated opportunities and risks for programs in the area of operation

· Ensure quality and adherence to guidelines and due dates set in any contractual documents (proposal, intermediate and final reports...)

· Conduct field visits as often as possible, at least bi-monthly, to accessible intervention locations to support the teams on site, pre-empting problems and listening to the teams

· Identify relevant technical authorities/partners, and propose formal partnership and/or contracts

· Monitor and support capacity development of partner and field implementing teams (training plans, capacity assessments)

Ensure Project Relevance & Identify Best Practice/Lessons Learnt:

· Provide support and information to AME team during their reviews;

· Discuss AME findings and work to take adequate corrective measures to improve the quality of activities based on findings discussed

· Draft memos in coordination with AME team detailing lessons learnt and best practices identified during the project;

2. Management of Program Team

Management of project staff:

· Technical line management of the Project Officers to ensure that program activities are met in a timely, effective and accountable manner.

· Follow-up on program team related recruitments, trainings and capacity building.

Guide and direct project staff:

· Undertake regular programmatic capacity assessments of project staff.

· Conduct the appraisals of project officers

Support staff security:

· Active element of the ACTED Security Team in Somalia, inputting on plans and ensuring that security procedures are respected by all members of the field bases.

3. Ensure external representation of ACTED in relevant sectors

· Participate in meetings and ensure visibility among local authorities and aid actors when necessary and requested by Field Coordinator.

· Attend relevant trainings.

· Perform all other relevant duties.

Requested Profile

§ A Bachelor’s degree in a relevant field such as Program Management ,Development studies, Sociology or related

§ Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programmes

§ At least 4 to 5 years of working experience in high management position.

§ Demonstrated communication and organizational skills;

§ Ability to train, mobilize, and manage both international and national staff

§ Flexibility and ability to multi-task under pressure;

§ Proven ability to work creatively and independently both in the field and in the office;

§ Advanced proficiency in written and spoken English

Qualified persons with the required skills are invited to submit their applications with subject line; APPLICATION FOR PROJECT MANAGER_BAIDOA accompanied by detailed curriculum vitae detailing three work related referees and contacts to kenya.jobs@acted.org and received on or before 5.00PM on July 20^th 2017.**Please do not attach any other documents** while sending your applications, if required they will be requested at a later stage.

Please note that only the shortlisted candidates will be contacted.

NOTE: ACTED will at no stage of recruitment process request candidate to make payments of any kind. Further, ACTED has not retained any agent in connection with recruitments.

ACTED is an Equal Opportunity Employer.