Country: Somalia
Closing date: 15 Jan 2016
Position Area and Project Manager – North Somalia
Place of Performance Hargeisa (covering Somaliland and Puntland) Somalia
Contract Duration 1 year (renewable subject to performance and availability of funds)
Starting Date ASAP
OVERVIEW OF CTG GLOBAL
CTG Global is a managed service company specializing in Recruitment, Management Consultancy, Human Resources support services and Monitoring & Evaluation in post disaster and post conflict countries around the world.
CTG Global provides services to humanitarian organizations, government, non-governmental organizations and corporates that enables public and private sectors to focus on their core business and the achievement of their objectives in hostile and threatening environments as we provide a safe and secure environment for them to do so and alleviate them of their risks, crisis and personnel management problems.
OVERVIEW OF THE POSITION
The Project Manager will represent the Country Manager Somalia and our client as Area Manager North Somalia.
As the Area Manager the s/he will be our client’s representation, business development, government liaison manager and would report to the Country Manager on it. As Project Manager for delivery and project management s/he would be supervised by the Head of Implementation.
The Head of Implementation primarily reports to the Director EAH as their immediate supervisor for delivery of projects. Secondary reporting is to the Country Director(s) to update and report and discuss any issues that may impact on our client’s representation etc.
The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals. As project opportunities come on line, the Area Manager will be expected to supervise additional staff as new offices are established in Somaliland and Puntland.
GENERAL FUNCTIONS
The Project Manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both our client and customers.
Success of the project(s) and hence project manager will be based on the success criteria of our client’s engagements which are linked to the below responsibilities. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply independently, the below duties and responsibilities of the project success criteria:
1) Stakeholder Management:
§ Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
§ Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products
§ Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
§ Manage the information flows between the Project Board/Hub Director/ Country Manager and the project(s)
2) Delivery and Performance:
§ Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
§ Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle.
§ Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary
§ Liaise with any external suppliers or account managers
§ Authorize Work Packages
§ Advise the Project Board and Country Manager of any deviations from the plan
§ Identify and manage risks so that maximum benefit to client and stakeholders is achieved
§ Manage and review product quality and ensure products are accepted
§ Monitor and evaluate performance of service providers
§ Identify and report potential business opportunities for our client to the Supervisor
§ Identify and report threats to our client’s internal business case to the Supervisor
3) Procedures:
§ Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
§ Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
§ Prepare the following reports and any other project management reports as required for monitoring and reporting physical and financial progress;
o Highlight/Monthly Progress Reports
o End Stage/Quarterly/Annual Reports
o Operational Closure Checklist
o End Project Report
o Handover Report
§ Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
§ Ensure that all expenditure comply with our client’s Financial Rules and Regulations (FRR).
§ Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
§ Understand and manage project overheads, all Hub chargeable charges, and related our client’s corporate charges as they apply to the project
§ Understand the unique structures of the UN and budget appropriately for personnel
§ Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
§ Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
§ conduct regular audits on various project activities
§ The Project Manager will have regular construction site visits to support and check on the needs and performance of the Project and Project Staff.
4) Knowledge Management:
§ Participate in the relevant Communities of Practice
§ Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
§ Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of our client’s policies
§ Complete lessons learned as per reporting format
§ Incorporate lessons learned from others as per planning format
§ Implementation of QA/QC, Health, Safety, Environment and Quality systems and procedures for all infrastructure projects in line with the Corporate requirements.
5) Personnel Management:
§ Lead and motivate the project management team
§ Ensure that behavioral expectations of team members are established
§ Ensure that performance reviews are conducted
§ Identify outstanding staff and bring them to the attention of the Hub and Country Directors
§ Have a thorough understanding of personnel contract modalities (including ICA and Staff)
§ Select, recruit and train team as required by project plans
§ Perform the Team Manager role, unless appointed to another person(s)
§ Perform Project Support role, unless appointed to another person or corporate/programme function
§ Ensure safety and security for all personnel and comply with UNDSS standards
6) Core Values and Principles:
§ Understand and respect our client’s sustainability principles
o Look for ways to embed our client’s sustainability principles in day to day project management
o Seek opportunities to champion gender equality at work place
o Champion and communicate project’s sustainability aspects with key stakeholder
§ Understand and Respect National ownership and capacity
o Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
o Seek opportunities to recruit qualified local staff
o Look for ways to build capacity of local counterparts
§ Partnerships and Coordination
o Know the Sustainable Development Goals (SDGs) and seek to contribute within the deliverables of the project
o Strive to build strong partnerships and effective coordination among relevant project actors (e.g. United Nations, governments, and nongovernmental organizations or other relevant partners
§ Accountability for results and the use of resources
o The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor
§ Excellence
o Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
The Project Manager will need to perform any other related tasks suited to their position and as instructed by the Country Director, Head of Implementation and/or Advisor IMO according to the capacities and needs for the Project.
Monitoring and Progress/ Project Controls
Ensure that the project(s) produces the required products within the specified tolerance of time, cost, quality, scope, risk and benefits. The Project Manager is also responsible for the project producing a result capable of achieving the benefits to the satisfaction of our client and theirs. Contribute to the overall business targets and needs.
ESSENTIAL EXPERIENCE
Education:
§ Advanced University Degree (Master's) in Engineering, Construction, Project Management, Business Administration, International Relations, Political/Security/Development Studies, Criminology, Law or other relevant discipline, or
§ University Degree (Bachelor’s / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, Criminology, Law or other relevant discipline, may be accepted in lieu of the advance university degree
§ A relevant combination of academic credentials and/or industry certifications and qualifying experience may be accepted in lieu of the university education.
§ PRINCE2® Foundation is preferred
§ PRINCE2® Practitioner is preferred, but completion will be required within first 12 months of coming on board
§ Complete the Project Management Foundation course (within one year after signing this TOR)
§ Equivalent project and construction management certifications are desirable
Work Experience:
§ Minimum Seven years of progressive experience in project development and management of infrastructure projects, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
§ Experience in stabilization, transition, post–conflict environments is an asset
§ Experience with management of construction in remote locations is an asset.
§ Experience with government and/or private sector infrastructure development is an asset.
§ Experience in Rule of Law and/or Stipends Projects will be an asset.
Key Competencies:
Core Values/Competencies
• Integrity
• Professionalism
• Respect for diversity
• Creativity and innovation
• Commitment to continuous Learning
• Accountability
• Planning and organizing skills
• Results orientation
• Communications skills:
• Teamwork skills
• Client orientation
• Technological awareness
Functional Competencies
§ Ability to work to meet tight schedules under stressful environment and varied cultural context.
§ Knowledge and capacity to manage project documentation to professional and accurate standards.
§ Flexibility and ability to quickly grasp complex structures.
§ Good team player attitude.
§ Ability to perform with professionalism, integrity and commitment to project demands.
§ Ability to work accurately, control quality and multitask.
§ Ability to work under pressure and meet strict deadlines.
§ Excellent communication skills, both verbal and written.
§ Familiarity and advanced user level with software’s such as MS project, MS Office and other relevant software’s.
Language requirements:
§ Fluency in written and spoken English is essential; working knowledge of additional UN or regional languages is considered an asset.
Skills - The following skills are required:
§ Budget Management
§ Client Management
§ Contracts Negotiation
§ Monitoring & Evaluation
§ Project Development
§ Stakeholder Management
§ Experience in Management
§ Experience in International Organizations
How to apply:
Interested candidates should submit their CV along with their application letter via e-mail to careers@ctgglobal.com with reference to “BHJOB2678_945” in the subject line. Short-listed candidates will be contacted for an interview.