Somalia: Finance and Administration Advisor (National Position)

Job Specifications

Job Title: Finance and Administration Advisor (National Position)

Reports To: Program Coordinator

Place of Assignment: Hargeisa (With some travel to the project sites including Puntland)

Valid from: 1^st August 2018

I.Position Purpose:

The finance and administration advisor (FAA) will be responsible for implementing routines for all finance and admin tasks of the DF Somalia program which are in line with all DF requirements and standards. S/he will develop annual budgets and financial reports in collaboration with partners and DF finance team. The FAA will ensure that audits are done in a timely and high-quality manner for all DF Somalia programs. The FAA will handle all admin issues related to the DF Somalia program, and be the direct link with the DF finance team for all budget and finance issues.

II.Tasks (Mandate for the position)

A.Budget and Financial reporting

• Maintaining book of accounts for Somalia office

• Prepare DF Somalia Admin budget

• Submit budgets and financial reports in time

• Prepare overall DF Somalia budget, including assisting partners in their budgeting

• Support partners in preparation of audit

• Be the link between the auditor and the partners

• Be the link between DF Somalia office and the DF finance team on all budget and financial reporting issues

• Protects organization's value by keeping information confidential;

• Other duties as assigned.

B.Financial monitoring

• Conduct financial monitoring for all DF partners in Somalia, including visits to project areas;

• Follow-up grant confirmation

• Develop action plans to ensure that the partners address the recommendation from the project audit and financial monitoring;

C.Capacity building

• Delivery of training to partner staff

• Anti-corruption awareness

• Assist partners in preparation of budgets and financial reports

D.Administration

• Ensure all routines in DF Somalia Office are in line with the DF Financial and HR Manuals

• Review original and subsequent revision of the budget application

• Draft contracts for all DF Somalia partners for all DF Somalia programs

• Manage procurements according to established routines

• Manage all assets and investments, including Vehicles and IT

• Maintain Fixed Assets register according to established routines

• Manage all cash and check transactions

• Maintain DF Somalia office

• Other admin routines as assigned.

E.Networking

• Create good interaction and communication with partners and other relevant stakeholders

• Be a proactive member of DF’s Finance team.

III. Job Requirements

Academic Qualification & work Experiences

• Must have BA in accounting

• MBA in accounting/finance is a plus

• 5+ years of progressive accounting experience, of which at least 3 years working with audit firms.

• NGOs experience is a plus.

General knowledge of:

• English proficiency

• Basic principles of good financial governance

• All laws, regulation, and directives applicable to NGOs

Describe Skill

• Ability to act and operate independently with minimal daily direction from manager to accomplish objectives

• Ability to meet communicated schedules and deadlines.

• Analytical skill

• Communication and report writing

• Excellent in the application of Peachtree or other accounting software

• Computer skills including Microsoft Word, Excel and PowerPoint

Personal qualities

• Inter-personal and problem solving

• Be able to work under pressure and towards tight deadlines with minimum supervision

• Promote team synergy in a multi-cultural work environment

• A resourceful person and self-starter

• A mature, sensible, and open minded person with mutual respect

• Be able to network effectively inside and outside of the organization

• Be creative and work on own initiative with minimum supervision and to stay on task

• Gender sensitivity

To apply, please send your application documents (Cover letter and CV) to abdirasak@utviklingsfondet.no no later than Sunday, July 1, 2018.