Country: Somalia
Closing date: 01 Jul 2018
Job Specifications
Job Title: MEAL and Documentation Advisor (National Position)
Reports To: Programme Coordinator
Place of Assignment: Hargeisa (With extensive travel to the project
sites including Puntland)
Valid from: 1st August 2018
I. Position Purpose:
The MEAL and documentation advisor shall ensure good monitoring, evaluation, learning and accountability of the Development Fund’s programme in Somalia. The advisor shall also ensure the qualitative documentation of results and impact in line with DF’s systems for MEAL and documentation. The advisor will contribute to the development of proposals and application, and work closely together with the Development Fund’s MEAL team. The MEAL Advisor will facilitate the development of results frameworks, including creating baselines, for all DF supported programmes. He/she will participate in programme development, partner monitoring and follow up, annual planning and reporting, capacity building and knowledge sharing. In collaboration with the DF MEAL team, the position will also ensure that the partners and DF are accountable to both beneficiaries and donor agencies and that accountability is an integral element of all aspects of partners’ implementation of DF programmes/projects. In addition, the MEAL Advisor will capture, document and analyse learnings from the different projects, and facilitate learning and experience sharing between partners and across programmes. The MEAL Advisor shall also contribute to improving DF’s internal and external communication in coordination with DF’s Communication and Market Department.
II. Detail Duties and Responsibilities
M&E, project/programme follow-up and reporting
2.1 Conduct regular monitoring visits to all assigned partners
2.2 Present quality monitoring reports after each partner visit
2.3 Closely follow up that regular reports from partners are received on time and with the expected quality. Review reports and provide feedback to the partners;
2.4 Collaborate with the finance team to ensure coherence between finance and narrative reports
2.5 Draft consolidated donor reports in consultation with the Programme Coordinator in line with the Development Fund’s reporting routines.
2.6 Adjust and provide additional information as seen necessary during the finalisation of the donor reports by DF’s programme department in Oslo.
2.7 Contribute in the drafting of ToR of project/programme evaluations and assist evaluation teams when necessary.
2.8 Participate in programme/project revisions and ensure results frameworks, baseline data and targets are revised and updated accordingly.
Programme development and development of new projects
2.9 Participate in developing new programme ideas together with the rest of the programme team
2.10 Actively take part in developing new programmes and project proposals to various donors, with particular responsibility of taking the lead to write up MEAL section and developing results framework
2.11 Provide close technical support to partners in the preparation/design of new projects
2.12 Develop baseline questionnaires, participate in baseline assessments and data analysis and ensure baseline data meet DF’s quality standards.
2.13 Ensure that the different MEAL components (monitoring, evaluation, assessment/baseline, accountability and learning) are integrated appropriately in project plans and budgets.
Management and operationalisation of M&E systems
2.14 Ensure implementation of DFs standardised monitoring tools and methodologies, and in coordination with DF’s MEAL team adjust the tools and methodologies to ensure they are appropriate for the local context.
2.15 Provide professional support to the partners’ relevant staff on data collection, analysis and interpretation
2.16 Capacity building of partners in DF’s M&E system
2.17 Take lead in the development and management of project/programme database system
Accountability and Learning
2.18 Implement the DF approach of accountability to be mainstreamed in partner implemented projects/programmes.
2.19 Develop capacity-building plans and undertake capacity building of partners on standards of accountability to beneficiaries
2.20 Undertake technical support visits and offer remote technical support to partners on accountability to beneficiaries.
2.21 In close collaboration with the programme team, facilitate learning and sharing of knowledge and experiences across partner organizations and projects/programmes, and facilitate the application and reapplication of generated knowledge in projects/programmes.
Documentation and communication
2.22Create good interaction, working relationship and communication with partners, other relevant program stakeholders and stakeholder in the sectors where DF is working
2.23Be part of DF’s MEAL team, take part in or contribute to other teams when relevant.
2.24Collaboration with DF’s M&E advisor, reporting/application advisor, gender focal point and other staff based in Oslo.
2.25Represent DF in relevant fora
2.26Document impact and changes of DF’s programmes in line with DF’s guidelines for qualitative impact documentation
2.27Organise reflection sessions with DF and partners’ staff to elicit learning and establish feedback mechanisms into programme development
2.28In collaboration with the DF communication team, develop communication materials to be used in DF’s external communication. This includes publications, brochures, bulletins, graphs, maps, statistics, photos, case studies, short videos, and documented project results and impact.
2.29Ensure that communication materials are informed by good technical analysis and necessary data and learnings
2.30Perform other related tasks as required and assigned by the Programme Coordinator.
Gender mainstreaming
2.31 Ensure gender is mainstreamed in different levels of the projects and programmes including designing, implementation, monitoring and reporting
2.32 Capacity building of staff, partners and other relevant stakeholders in gender mainstreaming
2.33 Document and develop methodologies on gender mainstreaming in coordination with DF’s gender focal point
2.34 Document results and impact of DF’s programmes in Somalia on gender equality
Personal behaviour
2.35 Respect and adhere to the DF code of conduct
2.36 Follow and promote the DF Vision, Mission and values in action and words
2.37 Have personal integrity and promote zero tolerance to corruption in all forms
III. Job Requirements
Academic Qualification & work Experiences
Bachelor’s Degree in Social Science, project management, statistics or other relevant training fields. Master’s degree is an advantage.
Minimum 5 years working with an NGO on MEAL. Experience in designing MEAL tools, surveys, surveillance systems, and evaluations are required while experience working on livelihood projects is an advantage.
Documented capacity in/knowledge on:
English proficiency
Design M&E tools, surveys, surveillance systems, and evaluations
Statistics and data management
Gender equality and gender mainstreaming
Actions to contribute to elimination of poverty, injustice and discrimination due to gender.
Project management and development
Required skills
Good facilitation skills
Good analytical skills
Excellent communication and writing skills
Computer skills including Microsoft Word, Excel and PowerPoint
Research skills
Personal qualities
Inter-personal and problem solving
Be able to work under pressure and towards tight deadlines with minimum supervision
Promote team synergy in a multi-cultural work environment
A resourceful person and self-starter
A mature, sensible, and open minded person with mutual respect
Be able to network effectively inside and outside of the organization
Be creative and work on own initiative with minimum supervision and to stay on task
Gender sensitivity
How to apply:
- To apply, please send your application documents (Cover letter and CV) to abdirasak@utviklingsfondet.no no later than SundayJuly 1, 2018.