Country: Somalia
Closing date: 22 Oct 2017
Background:
The IRC has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgaduud), Mogadishu and Puntland regions implementing interventions in the areas of livelihood, WASH, Governance, protection and primary health reaching out to more than 250,000 conflict and drought affected Somalis.
Job purpose:
Under the direct supervision of Supply Chain Officer Galkacyo, the Supply Chain and warehouse Assistant will ensure that all the necessary logistics and procurement of the organization is effected in the program. The Supply Chain and warehouse Assistant will be responsible for providing efficient Supply Chain support to the IRC office in Galkacyo Mudug region. The position holder will ensure that IRC’s standard policies and best practice is adhered to and maintained.
RESPONSIBILITIES
Procurement:
- Understand, implement and maintain IRC standard procurement policies and procedures
- Ensure that procurement is carried out in accordance to IRC and donor-specific polices
- Receive and update in prologs all fully authorized Purchase Requests in a timely manner.
- Obtain quotations from suppliers by preparing and submitting Request for Quotations (RFQs) or Requests for Proposals (RFPs)
- Monitor supplier performance and follow-up with suppliers on quality issues and timely delivery of goods
- Ensure that all supplies, services and equipment required are delivered on time
- Establish and maintenance ethical, professional working relationships with suppliers
- Utilize the Pro Logs Database for Procurement tracking and documentation.
- Processing of payments on timely manner including local suppliers and vendors
Warehousing.
- Maintain a warehouse and inventory register for Galkacyo
- Receiving items when delivered by suppliers and preparation of a delivery report
- Dispatch of consignment to work location, preparing waybills and packing list. Follow up with field locations for receipt of the items and submission of signed waybills and packing lists.
- Any other work assigned by supervisor/line manager
- Reporting:
- Submit monthly commitments report to Finance.
- Submit monthly warehouse and inventory report for Nairobi to SCC by 2nd of every Month.
Temporary Vehicle.
- Responsible hiring all temporary vehicles according to their registered list when need by program and operation through proper documentation including PR and contract and other relevant documents under the consultation Field Coordinator.
QUALIFICATIONS
Personal Characteristics:
- Strong sense of personal integrity
- Attention to detail
- Ability to multi-task
- Team spirit and problem solving abilities
- Excellent interpersonal and communication skills
- Remains productive when under pressure
- Demonstrates a systematic and efficient approach to work
- Relates and works well with people of different cultures, gender and backgrounds
Job Requirements:
- Diploma in Business Administration/Financial Accounting or Logistics related field preferred
- Fluent English (written and spoken)
- Prior experience of working in Supply Chain position in a multi-cultural environment
- Competent with using Computers, especially Microsoft Office Word and Excel spreadsheets and Outlook
- General knowledge of the logistics procedures and tools
- Good mathematical skills
How to apply:
Applications to be done on the IRC careers page, via the link below:
https://rescue.csod.com/ats/careersite/jobdetails.aspx?site=1&c=rescue&id=490