Somalia: Logistics Officer

Oxfam is convinced that people have the power to end poverty. All they need is an opportunity. Oxfam is committed to make sure everyone gets that chance. That is why we support local projects in developing countries, why we lobby governments and companies to listen to the poorest people, and why we campaign to involve both men and women in our work. Oxfam is a confederation of 17 organizations that works together to increase the impact of its long term development and humanitarian responses.

The Country Office in Somaliland is currently recruiting for a

Logistics Officer

National position

Fulltime/ 40 hours a week

1 year contract

Based in Hargeisa, Somaliland

Shaping a stronger Oxfam for people living in poverty

TEAM PURPOSE:

To deliver efficient, cost effective and quality operations, and technical and professional advice and expertise to develop and implement Oxfam’s strategic roles.

JOB PURPOSE:

To strengthen Oxfam’s Country’s Procurements, Assets, and security; ensuring efficient, transparent and cost effective management in line with Oxfam policies and procedures.

Key Responsibilities and Accountabilities

· To take overall responsibility for the management, co-ordination & implementation of logistics. This includes procurement, stock management as well as vehicle/fleet management

· Ensure that appropriate measures are taken to implement and monitor Programme logistics plans. These should be through the Oxfam logistics, purchasing & supply procedures manual and close collaboration with the other programme support functions (particularly finance) and proactively planning with programme teams.

· Ensure that logistical training plans and activities are developed and implemented. This should be targeted at key Oxfam staff and partners on relevant Oxfam logistical policies and procedures and compliance to donor requirements.

· To develop and help implement appropriate logistical plans taking into account a contingency planning process in order to be prepared for any new emergency within the programme as well as closure/scale down of programme

· Provide Monthly logistics reports (Narrative Reports, Assets and Inventory, requisition tracking sheet, and vehicle reports) in a timely manner, feeding into donor reports and ensuring procurement and assets control is done in accordance to donor requirements

· To assist the Project team with logistics advice during the drawing up of new project proposals.

· Effective communication with all relevant departments (particularly programme and finance) on any issues relating to logistics and the associated processes involved

· Represent Oxfam at field level external meetings as and when required whilst establish effective transparent lines of communication with suppliers, INGOs/UN and local authorities

· Ensure compliance with Govt, donor, tax policies and procedures and ensure risks are kept to a minimum.

Procurement and storage

· Ensure Country procurement is conducted in line with Oxfam policies and procedures.

· Contribute to overall procurement plans

· Undertake supplier visits, providing guidance and support.

· Provide timely information to the programme department, on local and international procurement by maintaining a requisition tracking system.

· To keep records of all procurement transactions as relevant both electronically and manually for audit trail.

Transport and communication

· Ensure rental Fleet, Rental Drivers or Oxfam drivers comply with Oxfam vehicle and driver policies and that an effective fleet management system is established with minimum risks to Oxfam.

· Train drivers in the maintenance and running vehicles, security and travel protocols, and standard procedures.

· Oversee the regulation of the use of vehicles and communications equipment.

· To oversee the installation, programming, adequate use and maintenance of communications equipment such as radios, telephones, fax and V-sat or other mode of internet connection in the Country office.

· Oversee planning of vehicle allocation in order to optimally serve the needs of the programme.

· Oversee the repair and regular maintenance of the fleet

· To ensure monitoring of the fuel consumption and maintenance of Oxfam vehicles and the skills of the drivers.

Technical Skills, Experience & Knowledge

· A Professional degree in Logistics, Supply Chain Management or equivalent.

· At least five years practical field operations experience in logistics management with an international NGO in emergency. Strong preference to candidates who are aware of Oxfam systems and working in refugee camp setting

· Demonstrable experience in managing as well as supporting/mentoring staff

· Proven experience in establishing and implementing logistics/procurement systems.

· Good understanding of working with donor requirements (ECHO, UNHCR, etc.) and prior experience of monitoring/managing budgets.

· Excellent organizational, problem-solving and negotiation skills.

· The ability to remain calm whilst deal with conflicting priorities/work under pressure is essential.

· The ability to take the initiative and work independently as well work as a team player – supporting other departments is essential

· Excellent interpersonal and communication skills (written and verbal English) and the ability to write clear, concise reports.

· Commitment to Oxfam’s overall aims and policies and experience of promoting gender equity and diversity and the interests of marginalized people in all aspects of Oxfam’s work.

Please send your application to Somaliajobs@oxfamnovib.nl and include your motivation letter and CV. Your application must be received by Tuesday 16^th May 2017 at the latest. Only shortlisted candidates shall be contacted.